Drews Park Village Association

If you are a fairly new owner/resident, you may have wondered why we use the name Drews Park Village Association. It was chosen because, if you look at your lease, the properties were sold as being in Drews Park Village.

One can only assume that when the old Roundway Hospital was originally opened it was very self sufficient with its own post office, shop, church, cobbler, vegetable gardens, laundry etc., so was likened to a small village.

If you are interested, there are several excellent books available about the old hospital, which are obtainable from The Museum, Devizes Books and listed on the Media page.

Committee Members 2021-2022

Please click on a member icon to if you wish to contact them via email.

Meeting Minutes

Aster Minutes 22.09.2020

AGM Minutes 2020

Aster Minutes 18 Jan 2021

Our Constitution

1. OBJECTIVE

The objective of the Drews Park Village Association is to advance the amenities and protect for the leaseholders and tenants the quality of the village environment consistent with its Grade II listed status.

In support of these objectives the elected representative committee shall:

Bring to the attention of the Aster Group any lease rules being broken, and work with Aster to fulfil both party’s obligations set out in their individual leases;

a. where requested give guidance to leaseholders and tenants on owning/renting a listed building;

b. campaign and raise funds for the benefit of the Association and its members;

c. represent the views of leaseholders and tenants as a whole to the freeholder, managing agent and others on matters of common interest, to include consultation for major works;

d. liaise with local authorities, the freeholder/managing agent, statutory bodies and local groups concerned with the area in matters relating to charges, the environment and amenities enjoyed by the leaseholders;

e. aim to provide social and recreational activities for the benefit of the Drews Park Village community.

2. RECOGNITION

a. It is a legal requirement that at least 60% of leaseholders should become members of the Association to achieve full recognition.

3. MEMBERSHIP

a. Membership of the Association will be open to all leaseholders and tenants upon application;

b. A company that is a leaseholder of a house is eligible for membership;

c. All leaseholder and tenant members have one vote per house but the leaseholder’s right to vote or provide a proxy takes precedence over that of his/her tenant;

d. Membership of the Association shall cease upon any member giving written notice to that effect, or any member ceasing to be a leaseholder or tenant.

4. SUBSCRIPTIONS

a. All members shall pay such subscriptions as the Annual General Meeting shall determine.

5. MANAGEMENT AND COMMITTEE

a. The Association will be managed by a committee composed of 3/4 Officers, (Chair, Treasurer and Secretary with the option to elect a Vice-Chair) and a number of ordinary members to be agreed by the committee;

b. Ideally there should be one committee member for each Court;

c. The committee will elect the officers at the first meeting after the AGM;

d. The committee shall have powers to co-opt non-voting specialist advisers if required.

6. ANNUAL GENERAL MEETING

a. The Association will hold one meeting a year, which will be the Annual General Meeting to which all members will be invited;

b. Minutes of General Meetings will be available for inspection on the website within 10 days of the meeting. Members may request a hard copy if so required;

c. All members of the Association will be notified in writing not less than 21 days prior to the proposed date of the Annual General Meeting;

d. The Secretary shall receive nominations for committee membership, and resolutions duly proposed and seconded no later than 6pm., 7 days prior to the date of the Annual General Meeting.

e. Only DPVA members may nominate committee members and seconders must be from a different address and also must be members of the DPVA;

f. A list of nominees will be available from the Secretary for inspection 5 days prior to the AGM;

g. Officers may serve in the same role for a maximum of 3 years. In the absence of nominations further years may be served but should be ratified at each subsequent AGM;

h. In the event of urgent matters arising the committee or any member of the Association supported by at least one-fifth of the membership may call a Special General Meeting providing that all residents are informed 14 days prior to the Meeting;

i. The Secretary shall keep and make available for inspection whenever requested to do so by a member: a record of the business transacted at the AGM and copies of all written notes of all oral communications with the landlord and/or agent and any replies received;

j. The Association, in general meetings, shall appoint two members (who are not members of the committee) to act as auditors.

7. VOTING

a. All leaseholder members shall have the right to vote on any resolution at the Annual General meeting. Ten-ants can vote on any matter with the exception of matters relating to Service Charges, and Aster’s tenants may vote on general matters and those relating to Part 2 of the Third Service Charge schedule (grounds, roads, paths, walls, gardens) but not on matters relating to Part 3 of the Third service Charge schedule (Buildings);

b. Any member entitled to vote may authorise in writing (such authority to be satisfactory to the chairman) an-other member to vote on his/her behalf. Proxy votes must be given to the secretary by 6pm on the day be-fore the general meeting;

c. In the event that a leaseholder and his/her tenant both attend a general meeting only the leaseholder may vote;

d. The Chairperson shall have a normal vote and a casting vote in the event of an impasse.

8. FINANCE

a. The Treasurer shall have control of funds of the Association and, save where required for immediate ex-penditure, he/she shall pay the same into the Association bank account;

b. Cheque signatories must be members of the committee, when 2 signatures shall be required for each cheque;

c. Any expenditure from the Funds of the Association must be authorised by a majority of the committee members before being committed;

d. The committee is not authorised to incur any overdraft;

e. The financial year shall end on 30th September up to which date any annual statement of accounts and bal-ance sheets will be submitted for approval at the next AGM.

9. INDEMNITY

a. The members of the Association shall indemnify the officers of the Association and members of the committee against all liability incurred by them in good faith on behalf and in the name of the Association acting within their authority.

10. QUORUM

a. A quorum for a General Meeting shall consist of one-fifth of the resident membership;

b. A meeting that does not meet the required number of members attending will be adjourned until the same time the following week.;

c. A quorum for a Committee meeting shall consist of at least 2 Officers and 2 members.;

d. Members of the Association may attend committee meetings as observers.

11. RESIGNATIONS

a. Resignations by Officers and Committee members must be forwarded in writing to the Secretary;

b. Behaviour considered to be inappropriate under the terms of this Constitution should be referred to the Chair for consideration by the Committee regarding continued membership.

12. ALTERATION OF RULES

a. These rules may be varied or added to by resolution of the Association in the general meeting, passed by a majority of at least two thirds of the members present or by proxy (paragraph 7.b) which resolution will

be in the notice convening the meeting.

13. COMPLAINTS

a. Complaints or suggestions on matters regarding the Association shall be made to the Secretary in writing.

14. DISSOLUTION

a. At least 21 days’ notice of such a meeting shall be given in writing to all current members;

b. Any assets remaining after payment of all debts and liabilities shall be applied to improving the environment of Drews Park. Members will be asked to nominate appropriate uses for any excess funds to be approved by a vote at the Special General Meeting;

c. The Association may be dissolved if the number of full members at anytime falls below 60% of lease- holders and the committee so resolve, or if the Association in General Meeting so resolves by a majority of at least two thirds of the numbers.

Buildings Insurance