The objective of the Drews Park Village Association is to advance the amenities and protect for the leaseholders and tenants the quality of the village environment consistent with its Grade II listed status.
In support of these objectives the elected representative committee shall:
a. work with the freeholder/managing agent (Aster) to fulfil both parties’ respective obligations as set out in
the individual leases;
b. where requested give guidance to leaseholders and tenants on owning/renting part of a listed building;
c. raise funds where necessary for the benefit of the Association and its members;
d. represent the views of leaseholders and tenants as a whole to the freeholder, managing agent and others on matters of common interest, to include consultation for major works;
e. liaise with local authorities, the freeholder/ managing agent, statutory bodies and local groups concerned with the area in matters relating to charges, the environment and amenities enjoyed by the leaseholders;
f. aim to encourage social and recreational activities for the benefit of the Drews Park Village community
a. It is a legal requirement that at least 60% of leaseholders should become members of the Association to achieve full recognition.
a. Membership of the Association will be open to all leaseholders and tenants upon application;
b. A company that is a leaseholder of a house is eligible for membership;
c. All leaseholder and tenant members have one vote per house but the leaseholder’s right to vote or provide a proxy takes precedence over that of his/her tenant;
d. Membership of the Association shall cease upon any member giving written notice to that effect, or any member ceasing to be a leaseholder or tenant.
a. All members shall pay such subscriptions as the Annual General Meeting shall determine.
5. MANAGEMENT AND COMMITTEE
a. The Association will be managed by a committee composed of 3/4 Officers, (Chair, Treasurer and Secretary with the option to elect a Vice-Chair) and a number of ordinary members to be agreed by the committee;
b. Ideally there should be one committee member
c. The committee will elect the officers at the first meeting after the AGM;
The committee shall have powers to co-opt non-voting specialist advisers if required.
6. ANNUAL GENERAL MEETING
a. The Association will hold one meeting a year, which will be the Annual General Meeting to which all members will be invited;
b. Minutes of General Meetings will be available for inspection on the website within 10 days of the meeting. Members may request a hard copy if so required;
c. All members of the Association will be notified in writing not less than 21 days prior to
the proposed date of the Annual General Meeting;
d. The Secretary shall receive nominations for committee membership and Officer posts, and resolutions duly proposed and seconded no later than 6pm.,7 days prior to the date of the Annual General Meeting.
e. Only DPVA members may nominate committee members and seconders must be from a different address and also must be members of the DPVA;
f. A list of nominees will be available from the Secretary for inspection 5 days prior to the AGM;
g. Officers may serve in the same role for a maximum of 3 years. In the absence of nominations further years may be served but should be ratified at each subsequent AGM;
h. In the event of urgent matters arising the committee or any member of the Association supported by at least one-fifth of the membership may call a Special General Meeting providing that all residents are informed 14 days prior to the Meeting;
i. The Secretary shall keep and make available for inspection whenever requested to do so by a member: a record of the business transacted at the AGM and copies of all written notes of all oral communications with the landlord and/or agent and any replies received;
j. The Association, in general meetings, shall appoint two members (who are not members of the committee) to act as auditors.